DPSC
Limited
Instruction to Bidders (INB)
Project: 220/33kV Substation
INSTRUCTION TO BIDDERS (INB)
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A. |
INTRODUCTION |
1.0 |
GENERAL
INSTRUCTIONS |
2.0 |
The owner invites sealed bids for
Part A: i) Site Development including Tree Cutting.
ii) Demolishing all objects including existing structure, if any,
within plant boundary
iii) Area Grading including leveling and dressing
Part
B: Construction of boundary wall along the periphery
of property line of the project site.
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2.0 |
QUALIFYING
REQUIREMENTS OF BIDDERS |
2.1 |
The
qualifying requirement as stated in the Special Condition of Contract
(GCC) shall apply. |
2.2 |
(The
above qualifying requirements as stated are a minimum) The Owner
reserves the right to request for any additional information and
(also reserves the right) to reject the proposal of any Bidder,
if in the opinion of the Owner, the qualification data is incomplete
or the Bidder, is not qualified to perform the Contract to the
satisfaction of the owner. |
3.0 |
COST
OF BIDDING |
3.1 |
The
Bidder shall bear all the costs and expenses associated with preparation
and submission of its Bid including post-bid discussions, technical
and other presentation etc., and the Owner shall in no case be
responsible or liable for those costs, regardless of the conduct
or outcome of the bidding process. |
B. |
THE
BIDDING DOCUMENTS |
4.0 |
CONTENTS
OF BIDDING DOCUMENTS |
4.1 |
The
goods and services required, bidding procedures and contract terms
are as prescribed in the Bidding Documents. |
5.0 |
UNDERSTANDING
OF BIDDING DOCUMENTS |
5.1 |
A
prospective Bidder is expected to examine all instructions, forms,
terms and specifications in the Bidding Documents and fully inform
himself as to all the conditions and matters which may in any
way affect the scope of work or the cost thereof. Failure to furnish
all information required by the Bidding Documents or submission
of a Bid not substantially responsive to the Bidding Documents
in every respect shall be at the Bidder’s risk and may result
in the rejection of its Bid. |
6.0 |
CLARIFICATIONS
ON BIDDING DOCUMENTS |
6.1 |
If
the prospective Bidder finds discrepancies or omissions in the
specifications and documents or is in doubt as to the true meaning
of any part, he shall at once make a request, in writing, for
an interpretation/clarification, to the Owner in duplicate. The
Owner then shall issue interpretation/clarification as he may
think fit in writing. After receipt of such interpretation and
clarification, the Bidder may submit his Bid but within the time
and date as specified in the Invitation for Bids. All such interpretations
and clarifications shall form part of the Bidding Documents and
shall accompany the Bidder’s proposal. A prospective Bidder requiring
any clarification on Bidding Documents may notify the Owner in
writing. The Owner shall respond in writing to any request for
such clarification of the Bidding Documents, which it receives
not later than fifteen (15) days prior to the deadline for submission
of bids prescribed by the Owner. Written copies of the Owner’s
response (including an explanation of the query but without identifying
its source) shall be sent to all prospective bidders, who have
received the Bidding Documents. |
6.2 |
Verbal
clarification and information given by the Owner or his employee
(s) or his representative (s) shall not in any way be binding
on the Owner. |
7.0 |
AMENDMENT
TO BIDDING DOCUMENTS |
7.1 |
At
any time prior to the deadline for submission of bids, the Owner
may for any reason, whether at its own initiative or in response
to a clarification requested by a prospective Bidder, modify the
Bidding Documents by amendment (s). |
7.2 |
The
amendment shall be notified in writing or by e-mail / fax or cable
to all prospective Bidders, who have received the Bidding Documents
at the address contained in the letter of request for issue of
Bidding Documents from the Bidders. Owner shall bear no responsibility
or liability arising out of non-receipt of the same in time or
otherwise. |
7.3 |
In
order to afford prospective bidders reasonable time in which to
take the amendment into account in preparing their bids, the Owner
may, at its discretion, extend the deadline for submission of
bids. |
7.4 |
Such
amendments, clarifications, etc. shall be binding on the bidders
and shall be given due consideration by the bidders while they
submit their bids and invariably enclose such documents as a part
of the Bid. |
C. |
PREPARATION
OF BIDS |
8.0 |
LANGUAGE
OF BID |
8.1 |
The
Bid prepared by the Bidders and all correspondence and documents
relating thereto, exchanged by the Bidder and the Owner, shall
be written in English language, provided that any printed literature
furnished by the bidder may be written in another language so
long as accompanied by an English translation of its pertinent
passages. Failure to comply with this, may disqualify a bid. For
purposes of interpretation of the bid, the English translation
shall govern / prevail. |
9.0 |
LOCAL
CONDITIONS |
9.1 |
It
shall be imperative on each bidder to fully inform himself of
all local conditions and factors, which may have any effects on
the execution of the contract covered under these documents and
specifications. The Owner shall not entertain any request for
clarification from bidders, regarding such local conditions. |
9.2 |
It
must be understood and agreed that such factors have properly
been investigated and considered while submitting the proposals.
No claim for financial adjustment to the Contract awarded under
these specifications and documents shall be entertained by the
Owner. Neither any change in the time schedule of the Contract
nor any financial adjustments arising thereof shall be permitted
by the Owner, which are based on the lack of such clear information
or its effect on the cost of the works to the Bidder. |
10.0 |
DOCUMENTS
COMPRISING THE BID |
|
The
Bid shall be submitted in 2 (two) parts in separate sealed envelops
properly superscribed as follows: |
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Containing
Bid Guarantee as per the stipulations of the Bid Documents. |
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Part-I:
Pre-qualification and Bid Guarantee |
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Earnest
Money by way of Bid Guarantee in sealed envelop, and papers containing
Documentary Evidence of the Bidder fulfilling the qualifying Requirements
stipulated in the NIT/Bid Document. The document to be submitted
shall include copies of the relevant work order/purchase order/Award
letters/Agreements etc. and corresponding completion certificates
issued by the concerned clients. The Bidder shall also submit
all such other documents deemed necessary in support of their
meeting the stipulated Qualification Requirement and its credentials.
. |
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Part-II:
Techno-commercial and Price Bid |
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Containing
unpriced Bid consisting of Bidders Technical Proposal i.e. GTP,
Bid drawings etc. along with his Commercial Terms, Payment Terms
in conformity with the Bid Documents. This part shall also contain
prices as per the format indicated in the Bid Price Schedule both
in figures and words.in a separate sealed cover. Further deviation
, if any, from Technical Specification & Commercial terms
shall be submitted in a separate envelop marked as ‘ Techno-Economic
deviation’ |
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11.0 |
SCOPE
OF THE PROPOSAL |
11.1 |
The
scope of the proposal shall be on the basis of a single Bidder’s
responsibility, completely covering all the equipment specified
under the accompanying Technical Specification. It |
11.2 |
Bids
containing deviations from provisions relating to the following
clauses shall be considered as non-responsive: |
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a.
Price Basis and Payments & Price Adjustment. |
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b.
Bid Guarantee |
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c.
Contract Performance Guarantee |
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d.
Liquidated Damages |
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e.
Payment |
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The
Owner’s determination of a Bid’s responsiveness is to be based
on the contents of the Bid itself without recourse to extrinsic
evidence. |
11.3 |
Bids
not covering the above entire Scope of Works shall be treated
as incomplete and hence rejected. |
12.0 |
BID
PRICE |
12.1 |
The
Bidder shall quote in the appropriate schedule of the Bid Form,
lump-sum price for the entire Scope of Work (covered under the
Bidding Documents) and also the unit rates of the goods it proposes
to supply under the Contract on firm price basis. |
12.2 |
The
Bidder shall also furnish the price breakup in the appropriate
schedules of Bid Form to indicate the following. |
|
a.
Unit rates/ Ex-works price of the equipment/materials (including
tools and tackles etc.) |
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b.
Charges for inland transportation and insurance for delivery of
the equipment/materials upto their final destinations if required.. |
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c.
Lump-sum charges towards unloading, storage, insurance, erection,
testing and commissioning. |
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d.
Price breakup |
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e.
Excise Duty, Sales Tax/VAT, Octroi Duty/Entry Tax, Service Tax
and any other levies legally payable on the transaction between
the Owner and the Bidder. |
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f.
Any other charges as per the requirement of Special Conditions
of Contract/Technical Specification. |
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13.0 |
PRICE
BASIS AND PAYMENTS |
13.1 |
The
bidders shall quote in their proposals price for the entire Scope
of Work covered under the Technical Specification as required
in the Bid Proposal Sheets on firm price basis. Bidders quoting
a system of pricing other than that specified run the risk of
rejection. |
13.2 |
Bidder
shall indicate Bid prices in Indian Rupees only. |
14.0 |
PRICE
BASIS |
14.1 |
All
price components shall remain firm and shall not be subjected
to any adjustment, whatsoever, during the execution of the contract.
|
15.0 |
TIME
SCHEDULE |
15.1 |
The
basic consideration and the essence of the Contract shall be strict
adherence to the time schedule for performing the specified works.
|
15.2 |
The
Owner’s requirement of completion schedule for the works are mentioned
in the accompanying Special Conditions of Contract. |
15.3 |
The
completion schedule as stated in the Special Conditions of Contract
shall be one of the major factors in consideration of the Bids. |
15.4 |
The
Owner reserves the right to request for a change in the work schedule
during post-bid discussion with successful bidder. |
15.5 |
The
successful Bidder shall be required to prepare detailed PERT-Network
and finalize the same with the Owner, as per the requirement of
-GCC. |
16.0 |
CONTRACT
QUALITY ASSURANCE |
16.1 |
The
Bidder shall include in his proposal, the quality assurance programme
containing the overall quality management and procedures which
he proposed to follow in the performance of the works during various
phases, as detailed in relevant clause of the General Technical
Conditions. |
16.2 |
At
the time of award of Contract, the detailed quality assurance
programme to be followed for the execution of the contract shall
be mutually discussed and agreed to and such agreed programme
shall form part of the contract. |
17.0 |
INSURANCE |
|
The
bidder’s insurance liabilities pertaining to the Scope of Work
is detailed out in clauses titled insurance in General Terms &
Conditions of Contract and in Erection Conditions of Contract.
Bidder’s attention is specifically invited to these clauses. The
bid price shall include all the cost in pursuance of fulfilling
all the insurance liabilities under the Contract. |
18.0 |
MAINTENANCE
TOOLS & TACKLES |
|
The
proposal shall include all special tools & tackles required
for the operation and maintenance of the equipment, in each equipment
package. The Bidder shall indicate all the above items in the
proposal sheets in the form of a schedule given there in the description
and the quantity of each item. The lump sum price to be quoted
by the Bidder shall include prices of these tools & tackles.
These tools & tackles shall be delivered at site along with
the last consignment of equipment and in no case earlier than
this, unless otherwise specified in the Special Conditions of
Contract and/or Technical Specification. |
19..0 |
ERECTION
TOOLS & TACKLES |
|
The
Bidder under a separate schedule, in his proposal shall include
a list of all special tools & tackles etc., which he proposes
to bring to site for the purpose of erection, handling, testing
and commissioning including performance & guarantee tests
of the equipment. If any such equipment is listed anywhere else
in the proposal and not specially mentioned in the above schedule,
it shall be deemed to have been included in the Bidder’s proposed
scope of supply. |
20.0 |
BID
GUARANTEE |
20.1 |
The
Bidder shall furnish, as part of its Bid, a bid guarantee for
an amount as specified in the Notice Inviting Tender (NIT). The
bid guarantee shall be valid for a period of seven (7) calendar
months from date of opening of bids. |
20.2 |
The
bid guarantee is required to protect the Owner against the risk
of Bidder’s conduct, which would warrant the guarantee forfeiture.
The bid guarantee shall be made payable to the Owner without any
conditions, whatsoever. |
20.3 |
The
bid guarantee shall be denominated in Indian rupees only and shall
be in the form of an irrevocable Bank Guarantee issued by a Public
Sector Bank/Reputed Commercial Bank acceptable to the owner in
favour of DPSC Limited. |
20.4 |
Any
bid not secured in accordance with above shall be rejected by
the Owner as non-responsive. |
20.5 |
Unsuccessful
bidder’s bid guarantee shall be discharged/returned as promptly
as possible but not later than 60 days after the expiration of
the period of bid validity prescribed by the Owner. |
20.6 |
The
successful Bidder’s bid guarantee will be discharged upon the
Bidder’s executing the Contract and furnishing the performance
guarantee, pursuant to INB. |
20.7 |
The
bid guarantee may be forfeited: |
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a.
If a Bidder withdraws its Bid during the period of bid validity
specified by the Bidder on the bid form; or |
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b.
In case of a successful Bidder if the bidder fails: |
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i. to sign the contract; or |
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ii. to furnish the performance guarantee. |
20.8 |
The
bid guarantee shall be submitted along with the Bid in separate
sealed envelope in one original and two copies. Any Bid not accompanied
by the required bid guarantee in accordance with provision of
this clause shall be rejected by the Owner and shall not be opened. |
20.9 |
No
interest shall be payable by the Owner on the above bid guarantee.
|
21.0 |
PERIOD
OF VALIDITY OF BIDS |
21.1 |
Bids
shall remain valid for 6 (six) calendar months after the date
of bid opening prescribed by the Owner, unless otherwise specified
in the accompanying Special Conditions of Contract. A Bid valid
for a shorter period shall be rejected by the Owner as non-responsive.
|
21.2 |
In
exceptional circumstances, the Owner may solicit the Bidder’s
consent to an extension of the period of Bid validity. The request
and the response thereto shall be made in writing (including cable
or fax). The bid guarantee provided under clause 24.0 shall also
be extended by the same period as the extension in the validity
of the Bid. A Bidder may refuse the request without forfeiting
his bid guarantee. A Bidder granting the request shall not be
required or permitted to modify his Bid. |
22.0 |
FORMAT
OF BID |
22.1 |
The
Bidder shall prepare five copies of the Bid, clearly marking each
“Original Bid” and “Copy of Bid”, as appropriate. In the event
of any discrepancy between them, the original shall prevail. |
22.2 |
The
original and all copies of the Bid shall be typed or written in
indelible ink and shall be signed by the Bidder or a person or
persons duly authorized to bind the Bidder to the Contract. The
letter of authorization shall be indicated by written power-of-attorney
accompanying the Bid. All pages of the Bid, except for un-amended
printed literature, shall be initialed by the person or persons
signing the Bid. |
22.3 |
The
Bid shall be submitted in three parts as described. |
22.4 |
The
Bid shall contain no interlineations, erasures or overwriting
except as necessary to correct errors made the Bidder, in which
case such corrections shall be initialed by the person or persons
signing the Bid. |
